How to use QuickBooks Online: a guide for non‑profits in Portland and Seattle
Non‑profits often work with tight budgets and multiple funding sources. Keeping track of donations and grants can be challenging. QuickBooks Online (QBO) offers tools to simplify nonprofit accounting.
Set up your chart of accounts. Start by creating categories that reflect your programs and funding sources. For example, separate income accounts for donations, grants and membership fees.
Use classes and locations. QBO allows you to tag transactions by class or location. Non‑profits in Portland and Seattle can use classes to track each program or city separately. This helps produce reports for each initiative.
Track donations and pledges. Record donations as invoices or sales receipts. For pledges, create invoices to show money pledged but not yet received.
Manage grants. Create separate bank accounts or sub‑accounts for each grant to ensure funds are used correctly. Use QBO’s budgeting tool to monitor spending against grant budgets.
Generate reports. Use the “Statement of Activity” and “Statement of Financial Position” reports to share with your board. Filter by class to see financials for specific programs.
Learning “how to use QuickBooks Online for non‑profits in Portland and Seattle” helps you stay compliant and gives donors confidence in your financial management.
